I need to gather a report of proposals submitted for a specific time period. How can I do this?
Information on searching/reporting of proposals for a specific time period may be found in the Institute Proposal Search Quick Reference Card.
If I can't find an organization when I search in Kuali Coeus, how do I request it be added to the system?
Submit requests for a new subaward organization through OST (preferred).
If your department does not use OST, use the Request a New Subaward Organization form.
If I need to route a proposal through another unit, how do I check to see if they have routing map before I submit for approval?
- Add units needed for routing for approval to Key Personnel. (View the Proposal Routing Quick Reference Card for additional details.)
- Navigate to the Summary/Submit page.
- Click the View Route Log link to see the approval routing.
- In the Future Action Requests section, click on "show" to see future proposal routing stops for this proposal.
In my Fellowship proposal, why is there no Notify button for the Key Person (postdoc, etc.)?
If your proposal is for a Fellowship and the sponsor isn’t among the PHS hierarchy, you will need to activate the PCK flag in the Supplemental Information section of the proposal to make the Notify button active:
In the budget, I have several people under the same group or category (i.e. Summer Faculty, Post-Doc On, etc.) and want to turn off inflation, or uncheck a rate for one person in this group. How do I do that?
The KC budget tool automatically ‘groups’ assigned personnel by cost element (object code, and G/L); meaning if you add two project persons as Summer Faculty, for example, two rows, one for each person, appear in a Cost Element group of the same name. Each person will have their own line with a Details button, but the cost object group has a single Details & Rates maintenance window. Any edits to the Details & Rates for the Cost Element affect ALL persons in that group.
For a step-by-step guide on how to make these changes, please refer to the Quick Reference Cards page for Budgeting for Personnel Using Groups.
Is there a way to enter summary budget information in Kuali Coeus?
Yes, you may directly enter summary budget information in the Budget Summary screen. Enter Direct Costs, Indirect Costs, Under Recovery and Cost Sharing amounts as applicable by project period.
My Workspace proposal print displays the message “The following attachment is not included in the view since it is not a read-only PDF file. Upon submission, this file will be transmitted to the Grantor without any data loss.” What does that mean?
The file in question, which the message will reference just below the message text, is a file type that is something other than PDF, or it is a multi-layered document, such as a fillable form. As the message suggests, it will still transmit without issue, but if you’d like to have it show in your print preview, then flatten the file. Click for instructions on how to flatten PDFs.
If you have difficulty alleviating the issue(s), please email ra-help@mit.edu.
Should we be inputting an employee's salary 'effective date' as the last time they got an increase, or the date when they are scheduled for the next upcoming increase?
If the start date of your proposal is within the next 12 months, you can use the actual effective date of 4/2023. (ex. Start date is 12/1/2024, input current salary and effective date of 4/1/2023).
If your start date is several years out, please manually inflate the salary to what is should be at that future date, and set the effective date to be consistent with that rate. (ex. Proposal start of 7/1/2026: manually inflate salary by 2 years, and set effective date to 4/1/2026).
The Principal Investigator has indicated that they have completed the certification questions multiple times for this proposal, but KC is giving me an error that the certification questions aren’t complete.
If you are an Aggregator of the proposal, you have the ability to view the certification questions and whether they have been completed or not:
What are Institutional Proposal attachments and who sees them?
Attachments to the Institutional Proposal module contain documents not separately available in the Development Proposal.
These attached documents are uploaded by RAS. Some documents may contain sensitive information; cost-sharing templates for example, will not be viewable.
Any document that RAS determines may be “Shared” will be viewable to those with the Role View Shared Institutional Proposal Documents, a role given by your departmental authorizer in Roles Database for a unit and subunits.
PIs will see “shared” documents for projects on which they are (lead/contact) PI without special Kuali Coeus account or Roles authorizations.
Co-Investigators will only have access to Institute Proposal documents if the proposal is funded to a child award on which they are the PI. Access is limited for Co-Is to documents uploaded to that child award.