FAQs: Proposal Development Module

The Sponsor is the organization with which MIT has a direct agreement and from which MIT receives funding and reporting requirements. When the Sponsor receives its funding from a federal agency or other organization, that funding source is called the Prime Sponsor—such as NSF, NIH, or DOE. In these arrangements, funding, terms, and reporting requirements flow from the Prime Sponsor to the Sponsor and then to MIT as a Subawardee.

Important: Always specify the complete funding structure—both Prime Sponsor and Sponsor—in Kuali Coeus (KC) to ensure correct routing. For instance, if the Sponsor is Industrial and listed in KC proposal, but they are receiving funds from a Prime Sponsor such as a Federal Agency (but not entered in KC proposal), the proposal notifies OSATT to begin negotiating an Industrial Agreement.  However, if Prime Sponsor is Federal Agency, it really should notify RAS, who will process award.

All proposals require selection of the NSF Code from the drop-down list, even if NSF is not the sponsor of the proposal. MIT uses these codes to report statistics in the annual Higher Education Research and Development (HERD) survey. One should select the general area of research from the drop-down list or ask the PI of the proposal for the appropriate category. This is a required field, and the proposal will not be able to route without it (a validation error will appear).

At this time, it is not possible to insert a symbol into a proposal title. The problem is twofold – first, different Java versions translate symbols differently and second, the system cannot accommodate symbols in the proposal title.

You may not have the KC role to view all the proposals created by other users in your department. This role may be requested by the Primary Financial Authorizer in your unit. For more information, refer to the KC Roles Quick Card.

1. Click on Budget Versions.
2. To the far right of the budget, click the Actions dropdown arrow and click “Print”.
3. Click the checkbox of the desired Report, then click Print.

Information on searching/reporting of proposals for a specific time period may be found in the Institute Proposal Search Quick Reference Card.

Kuali Coeus requires Kerberos authentication. When accessing the website, you may either use your certificates via Touchstone, or enter your Kerberos username and password.

Please contact kc-help@mit.edu if you have problems logging in or have additional questions.

This information can be accessed through Medusa.

If you are in an Institutional Proposal record, you can click on the Medusa tab on the document. The Medusa link will also appear on in your search results screen. You can click on the Proposal Development line to open the Proposal Development details. To view the entire document, click the open link.

You can also see if it is linked to any other documents and/or Awards from the Medusa tab.

From the home dashboard, click the Search for Proposals link. This will open the search lookup screen. Enter search criteria and click Search.

1. Add units needed for routing for approval to Key Personnel. (View the Proposal Routing Quick Reference Card for additional details.)
2. Navigate to the Summary/Submit page.
3. Click the View Route Log link to see the approval routing.
4. In the Future Action Requests section, click on "show" to see future proposal routing stops for this proposal.