FAQs: Roles

Once a proposal has been created in a lead unit, the lead unit cannot be changed. Users that are authorized to create proposals in more than one unit must select the Lead Unit at the time the new proposal is created or copied. An aggregator on the existing proposal can copy it (be sure to select Budget(s) and Narratives), and select a new lead unit to save the initial work.

You may not have the KC role to view all the proposals created by other users in your department. This role may be requested by the Primary Financial Authorizer in your unit. For more information, refer to the KC Roles Quick Card.

Please refer to Investigator and Key Person Certification for Non-NIH/PHS Sponsor Proposals. If the non-MIT person is required to certify on the proposal, instructions are included in this Quick Reference Card on how to obtain an MIT Kerberos ID through IS&T.

1. Open the proposal that needs another aggregator.
2. Open Access section.
3. Enter the user ID (Kerberos ID) or first/last name in the search criteria and click search to display results.
4. Select the person and then return results. This will open the add permissions pop-up.
5. Select Aggregator Only Document Level for the individual and click Add.

Note: The individual must have a Kuali Coeus account to be added as an Aggregator.

Information on the difference between a Co-Investigator and Key Person on an NIH submission may be found under the section “Who is an Investigator?” found on MIT’s Financial Conflict of Interest website.