Search FAQs

1. Open the proposal that needs another aggregator.
2. Open Access section.
3. Enter the user ID (Kerberos ID) or first/last name in the search criteria and click search to display results.
4. Select the person and then return results. This will open the add permissions pop-up.
5. Select Aggregator Only Document Level for the individual and click Add.

Note: The individual must have a Kuali Coeus account to be added as an Aggregator.

RAS staff are the only personnel to maintain key persons in an Award in the KC system. If Key Person(s) should be deleted or added to an Award, please submit a request through OST or contact your RAS Contract Administrator for further review.

A lock results from having multiple sessions/screens open for one proposal, or from exiting a prior work session improperly. An improperly ended session, will cause Kuali Coeus to think that someone still has the record open, and it's preventing those last updates from being changed by what it perceives as another person.

• From the home dashboard, click the View Pessimistic Lock from the Quicklinks section.
• Enter search criteria, such as the document number, and click search.
• Click delete in the actions column to remove the lock. The lock will now be removed.

Note: if you do not see any locks listed in the Pessimistic locks, and you are still unable to edit your proposal, please contact ra-help@mit.edu.

When considering a proposal hierarchy, it’s important to remember a proposal can be routed to multiple participating, non-lead units without using Proposal Hierarchy. (See http://kc.mit.edu/category/faq/routing). Also, anticipation of an Award Hierarchy structure does not necessitate a Proposal Hierarchy. For additional guidance, use the following chart to determine if a proposal hierarchy is needed:

Step 1. Are you preparing a Summary Budget for submission?

Step 2. Does the proposal involve more than one Activity Type (e.g Organized Research and Instruction)?

Please contact the RAS Administrator for your DLC or ra-help@mit.edu for guidance on specific proposal scenarios.

* A proposal can be routed to multiple participating, non-lead units without using Proposal Hierarchy. See http://kc.mit.edu/category/faq/routing 

** Anticipation of an Award Hierarchy structure does not necessitate a Proposal Hierarchy.

Please see these pages about Cost Sharing

Under-recovery may be generated for several reasons. Either:

1. The Sponsor will not pay the Institute's full F&A expenses.
2. The Sponsor uses a different indirect cost base, such as Total Direct Cost (TDC).
3. The Sponsor uses a different rate than the current Institute rates, such as a fixed-for-the-life award.

For more information on how under-recovery is generated in the Kuali Coeus detailed budget, please follow the instructions found in the Under-Recovery in Kuali Coeus Quick Reference Card.

The Sponsored Programs Dashboard created in Cognos contains this information, as well as information on new awards and expenditures.

The DMS Plan should be included on:

• PHS 398 Research Plan Form, field #11 or
• PHS 398 Career Development Award Supplemental Form, field #17

The DMS Plan should be:

• two pages or less in length
• in PDF format
• have a Title length of no more than 50 characters (including the ‘.PDF'). 

The following Elements are to be included:

1. Data Type
2. Related Tools, Software and/or Code
3. Standards
4. Data Preservation, Access, and Associated Timelines
5. Access, Distribution, or Reuse Considerations
6. Oversight of Data Management and Sharing

Resources:

• RAS checklists for NIH proposals
• Writing a Data Management & Sharing Plan (NIH resource)

Kuali Coeus requires Kerberos authentication. When accessing the website, you may either use your certificates via Touchstone, or enter your Kerberos username and password.

Please contact kc-help@mit.edu if you have problems logging in or have additional questions.

While in the Proposal screen, click the Budget panel. For the Budget Version that you want to submit which should have a Status of "Complete", click the Actions button in the Actions column and select Include for Submission.